SCHOOL Board Meeting

Date: 20th February 2025.

Time: 5.35pm.

‍

Present: Chi Whitehead, Kim Semmens, Nik Massey, Greg Campbell, Michelle Dempsey, Geva Downey.

‍

Apologies: Sharlene McCormick

‍

In Attendance: Anna O’Malley taking the minutes.

‍

Karakia.

Conflict of Interest Register

Actions taken: Reviewed. No conflict identified.

‍

Minutes from January 2025 Meeting: Read as true and correct. Moved - Kim. Seconded - Greg. Carried / passed.

Matters Arising:

• Sensory Garden - Kathy, Nik collaborated.  Rural Design, Benji keen to get involved.  Benji and Nik to design.  Ask Bunnings to help with timber.  Seats, stairs etc.  If not, ask Bunnings to do chicken coop.
• Run sheets already in drive for events.
• Len still filling in for Jim.
• Sports uniforms in process. Michelle and Kim to confirm quantities.

‍

Correspondence: Nil

Financial Report:

• Tracking well.
• Keep an eye on teaching resources underspend.

‍

Property: 

• Damaged PE shed door, new turf sweeper stolen, turf court has been damaged.  Mopeds/motorbikes seen on court by the public. Insurance claims put through for sweeper.  PE shed fixed.
• Container to be revisited.  Greg to get quotes.  Michelle to ask for staff feedback in regards to placement.   Geva to head art.

‍

PTA:

• Goals - re-do school pool changing rooms.  Hooks to be put up.
• Signs to be advertised in the newsletter.
• Fund bus fee for trips.

‍

Staff Report:

• New BT doing well and settled.
• Lots of sickness.  
• Settling back into school and the year.
• Teachers doing ok with political changes.
• Te Hana lunches still with us for 2025.

‍

Principal Report:

• Property - discussed concerns around security.
• Bus incidents dealt with.
• Restraint dealt with.
• NELP distributed and discussed.  Chi and Michelle to follow up for next meeting.
• Attendance being celebrated.
• PB4L - need support with extra teacher aide.

‍

Board Review Programme:

• Health, Safety, and Welfare Policy
• Safety Management System
• Risk Management
• Healthcare

‍

Reviewed and accepted - Nik/Geva

‍

Other:

• Worker Engagement, Participation, and Representation
• Recording and Reporting Accidents, Injuries, and Illness

‍

Moved - Greg. Seconded - Kim. Carried / passed.

‍

General:

• ERO rubric questions - completed
• Draft Annual Plan 2026 - approved.
• Noho Marae overnight stay - Otamatea Marae 25-26 March.  Approved.
• Suggestion to hire out the school pool during school days 8.30am - 12.20pm.  Discussion around sharing with kura and home-schoolers.
• ASB credit card limit upped to $8000.00 to incorporate a second credit card for Michelle Dempsey. 2 x credit cards at $4000.00 each. Approved.
• Bus meeting discussed.
• Staff would like funds for a coffee machine.  $300 approved.
• Waiting on other music room quotes.
• Kim needs Lindsey Construction details.
• Unit holders reports per term.  Standardised report wanted.  Michelle and Kim to work together. 
• Kim and Michelle to look at sports equipment funding.

‍

Dates for 2025:

‍

March 27th 2025

April - holidays

May 29th 2025 (Greg away)

June 26th 2025

July 31st 2025

August 28th 2025

September - holidays

October 30th 2025

November 13th 2025 (early due to camp)

‍

Meeting went into committee - N/A

In Committee meeting:

In accordance with s48(d) of the Local Government Official Information and Meetings Act 1987, went into committee to discuss community, staffing and student issues.

‍

Meeting finished at – 7.58.pm

‍

Signed: signed copy of minutes is available at the office

‍

…………………………………………… Presiding Member    Date: ……………………………

‍

Kaiwaka School Board of Trustees                           

Sharlene McCormick Mb: 021 083 60424     Principal (on leave)

Nik Massey Mb: 021 2144 235 Staff Rep

Chi Whitehead Mb: 020 4070 5189 Presiding Member

Greg Campbell Mb: 021 867 623 Parent Rep

Geva Downey Mb: 021 052 5538 Parent Rep

Kim Semmens Mb: 021 109 2788 Parent Rep

Michelle Dempsey Mb: 021 251 5031 Acting Principal

‍