SCHOOL Board Meeting

MINUTES OF BOARD OF TRUSTEES MEETING

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Date: 27th June 2024.

Time: 6.33pm.

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Present: Sharlene McCormick, Greg Campbell, Chi Whitehead, Bruce Leslie, Nik Massey

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Apologies: Nil

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In Attendance: Anna O’Malley taking the minutes.

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Chi Whitehead welcomed everyone to the meeting with a karakia.

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Conflict of Interest Register (attached)

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Actions taken: Reviewed. No conflict identified.

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Minutes from Last Meeting: Read as true and correct. Moved - Chi. Seconded - Bruce. Carried / passed.

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Matters Arising:

• 2 x new School Board members elected.  Geva Downey and Kim Semmens.  Take office July 3rd 2024.
• Anna to look up co-opting requirements.
• Top carpark has been graded.
• Sharlene’s study applications done - will know outcome in September 2024.

Correspondence: as tabled

Correspondence – June 2024

In                                                               From                                                                    About

20/06/2024                                   William Yang                                            The school audit
                                                       Senior Sector Advisor,
                                                       Schools – Audit Quality Group

21/06/2024                                   Michelle Dempsey                                   Camp application to the Board

21/06/2024                                   Barfoot & Thompson                               Sponsorship offer for advertising

19/12/2023                                   Shade Systems quote                             Shade sails outside Ruma 3&4

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Out

Nil

• School audit results running late due to auditors.
• Year 5 & 6 Camp application approved.
• Real estate: Discuss advertising space with PTA at next meeting.
• Chi to get a competitors quote for shade sails.  Greg to look at the space. Measure shade sail previously used over pool. 

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Financial Report:

• Tracking well.  Various grants applied for.  Board to think about planning projects.

Moved - Bruce. Seconded - Chi. Carried / passed.

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Property Report:

• Jim using digger to dig out flax around waka and fill in hole on field.

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Staff Report:

• Computational thinking being pilots carried out.
• Maggie resigning to go overseas at the end of Term 3. Karima taking Maggie’s position until the end of 2024.
• Nga Tumanako report from Ripeka discussed.
• SENCO report from Kate discussed.
• Environmental unit: Garden to Table going well. Children’s skills noticeably improved. Expanding to Juniors Term 3 & 4.
• Rubbish audit done.  Recycling to be streamlined.
• Voicebox pilot for staff and drumming for children.
• KiwiCan Term 3.
• Trees for Life planting Term 3.

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Principal’s Report:

• Read by members.

• Reports: Moved - Bruce. Seconded - Chi. Carried and passed.

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Assessment Data:

• Read by members.
• Year 3 reading, writing, maths tracking under. Look at previous years data to check for trends. Data to be sent to teachers for discussion. Check CoL for other Year 3’s.
• Structured literacy showing good data.

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Moved - Chi. Seconded - Bruce. Carried and passed.

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General:

• Ballot for out-of-zone approved for juniors.
• Application for 3 x interactive TV’s approved.
• Cabin hire for LSC approved for Term 3.
• Sharlene to book School Board training from NZSTA. 

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Dates for 2024:

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July: 25/7/24

August: 22/8/24

September: 26/9/24

October: 31/10/24

November: 21/11/24

December: 12/12/24

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Meeting went into committee - 8.29pm

In Committee meeting:

In accordance with s48(d) of the Local Government Official Information and Meetings Act 1987, went into committee to discuss community, staffing and student issues.

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Meeting finished at – 8.47pm

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Signed: (signed minutes are available at the school office)

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…………………………………………… Presiding Member    Date: ……………………………

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Kaiwaka School Board of Trustees                           

Sharlene McCormick Mb: 021 083 60424     Principal

Nik Massey Mb: 021 2144 235 Staff Rep

Bruce Leslie Mb: 021 126 8015 Parent Rep

Chi Whitehead Mb: 021 0259 6889 Presiding Member

Greg Campbell Mb: 021 867 623 Parent Rep

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