Agenda

Kaiwaka School

Board Meeting 31st October 2024

5:30 pm start

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1. Welcome

2. Anita from Educational Services to share the finances and answer any questions

3. Apologies

4. Conflict of Interest Register

5. Minutes of the Last Meeting

6. Matters arising from those minutes

7.  Risk Management

8. Correspondence

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Inwards:

1/10/2024 Every Day Matters – attendance report for Term 3

16/10/2024: NZEI – notification of paid union meetings in Term 4

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Outwards:

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Reports

Financial:

Property:

Staff:

Principal: Attendance – new rules https://www.beehive.govt.nz/release/no-child-left-behind-star-system, https://preview.education.govt.nz/education-

professionals/schools-year-0-13/managing-students/stepped-attendance-response-star

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Board Assurances:

. School Year, Terms, and Holidays

. Managing Income and Expenditure

. Expenditure

. School Donations and Student Activity Payments

. Gifts

. School Swimming Pool

. Board Review Programme

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Board:

. Finance and Asset Management Policy

. Managing Income and Expenditure

. Financial Conflicts of Interest

. Asset Management and Protection

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Other:

. School Donations and Student Activity payments/Attendance Dues and other income

. Property Planning and Maintenance

. Prevention of Bribery, Corruption, Fraud and Theft

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New:

. AI

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General

. Strategic Plan planning: Action – start getting ready for the 2025 – 2027 plan, must include Maths, Literacy and Attendance

. Health and safety – Camp RAMs sheets: Action – review and accept

. Meeting minutes: Action: discussion

. Budget for 2025: Action – review the draft and accept it or put forward changes

. Manaiakalani – ICT in schools group: Action – discuss moving forward with this initiative

. The School Pool: https://www.education.govt.nz/school/property-and-transport/school-facilities/swimming-pools/pool-use/:

Action – discuss the rules around having a supervisor present

. After School Care

. 10 year goals presentation

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In Committee

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Meeting finished:

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Next meeting:   November – 21/11/2024

Future Dates:

December – 12/12/2024

Minutes

MINUTES OF SCHOOL BOARD MEETING

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Date: 30th October 2024.

Time: 5.36pm.

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Present: Sharlene McCormick, Chi Whitehead, Kim Semmens, Nik Massey, Greg Campbell, Anita from Education Services.

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Apologies: Geva Downey

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In Attendance: Anna O’Malley taking the minutes.

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Chi Whitehead welcomed everyone to the meeting with a karakia.

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Anita from Education Services 

  • Anita explained the Financial Management Report.

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CONFLICT OF INTEREST REGISTER ATTACHED.

Actions taken: Reviewed. No conflict identified.

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Minutes from Last Meeting: Read as true and correct. Moved - Chi. Seconded - Nik. Carried / passed.

Matters Arising:

  • Admin to invoice PTA for music room funds $8170.00
  • Chi to ask shade sails provider to quote other options.
  • Chi offered to do Breakfast Club on Fridays.

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Correspondence: 

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IN

01/10/2024

Every Day Matters

Attendance report for Term 3

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16/10/2024

NZEI

Notification of paid union meetings in Term 4

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Financial Report:

  • Tracking well.  

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Moved - Chi. Seconded - Kim. Carried / passed.

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Property Report:

  • Room 2 re-carpeted, insulated and lighting.
  • 10yr plan coming up.
  • Library plan coming up.
  • Jim has broken his leg.

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Staff Report:

  • Reports finished.  
  • Currently meeting about classes next year.
  • BSLA has finished for juniors. Seniors keen to train.  
  • Applied for senior school to do structured literacy.

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  • Principal’s Report:
  • Attendance guidelines from MoE discussed.

 

  • Reports: Moved - Chi. Seconded - Kim. Carried and passed.

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Board Assurances:

  • School Year, Terms, and Holidays
  • Managing Income and Expenditure
  • Expenditure
  • School Donations and Student Activity Payments
  • Gifts
  • School Swimming Pool

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Board Review Programme:

  • Finance and Asset Management Policy
  • Managing Income and Expenditure
  • Financial Conflicts of Interest
  • Asset Management and Protection

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Other:

  • School Donations and Student Activity payments/Attendance Dues and other income
  • Property Planning and Maintenance
  • Prevention of Bribery, Corruption, Fraud and Theft

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New:

  • AI 

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Reviews Moved - Chi. Seconded - Kim. Carried and passed.

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General:

  • AI use described and discussed - being cautiously used as a teaching and learning tool.
  • Sharlene gave feedback on the MAC conference and how valuable it is.
  • Strategic Plan end of 2025 - Chi presented ideas to the Board. Vision statement discussed. Key group and approaches to be discussed at next meeting.
  • RAMS procedures discussed. Kim to look at School Docs for trip decision policies clarification.
  • Meeting minutes to be sent to the Board close to the day after the meeting.
  • EAP services - counselling services to be offered to staff.
  • 2025 Budget reviewed and discussed.  Sports package looking at being purchased.  Gear and storage.  Shade.  Kapa haka / school rep uniforms.
  • Speak to Geva about cultural grants.
  • ICT next meeting.
  • Pool contract to reiterate supervision requirements.
  • After-School Care (ASC) being discussed with external provider.
  • 10 yr goal video to be emailed to the Board.

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Dates for 2024:

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November: 21/11/24

December: 12/12/24

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Meeting went into committee - 8.04pm

In Committee meeting:

In accordance with s48(d) of the Local Government Official Information and Meetings Act 1987, went into committee to discuss community, staffing and student issues.

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Meeting finished at – 8.06pm

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Signed: Signed minutes available at the school office

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…………………………………………… Presiding Member    Date: ……………………………

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Kaiwaka School Board of Trustees                           

Sharlene McCormick Mb: 021 083 60424     Principal

Nik Massey Mb: 021 2144 235 Staff Rep

Chi Whitehead Mb: 020 4070 5189 Presiding Member

Greg Campbell Mb: 021 867 623 Parent Rep

Geva Downey Mb: 021 052 5538 Parent Rep

Kim Semmens Mb: 021 109 2788 Parent Rep

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Additional Documents
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Conflict of Interest Register